Mileage Tracking, Invoicing and Payroll

Follow this step-by-step guide to create a mileage add-on, track mileage, and see how it integrates with payroll.

Let's say you offer a Grooming service and your team makes home visits. You may offer a Pick Up and Drop Off service and charge for it based on distance. Here's how you can set this up.

Create the Add-on and assign it to a service. Go to Services and click on Add Service, select Add-on as the type of service

Let's say you charge a client $5 per mile:

and staff get 50% of it:

Now let's assign this as an Add-on for a Grooming visit service. Update the Grooming Visit service and scroll down to the Add-ons section:

When booking the Grooming Visit service, the add-on needs to be selected:

Just by looking at the appointment, without the need to update it, you can now update the Mileage as follows, click on the Edit button for the Pick Up & Drop Off add-on:

You can now set the mileage for this appointment. Under Qty (quantity) enter the miles, for example, 3.24. The system will then calculate the amount owed based on the $5 per mile this service is set to. So the total would be $16.20:

You can now see the total set:

Now let's look at the payroll calculation. Go to Staff and click on Payroll. Select the appropriate date range. The Payroll Calculation is as expected, based on the Pick Up & Drop Off add-on settings.

Tracking Mileage

Mileage Tracking, Invoicing and Payroll